QuickBooks Setup:

So, you have decided to take the leap into a software approach to accounting.  QuickBooks is the #1 selling accounting software package in the world for start up and small business. This is for two main reasons, affordability and ease of use.  However, it is imperative that you set up your “company data file” correctly for your specific business, from the beginning.  While walking through the set up wizard you are going to be asked questions that you will only know the answers to if you have some knowledge of basic accounting principles.  This is where On the Spot Bookkeepers comes in.  We have help thousands of companies set their QuickBooks packages up for successful long term use. Being QuickBooks Professional Advisors you know that you will be dealing with individuals with proven know how in the QuickBooks world.  With over 10 years experience with QuickBooks, your OTSB consultant will make sure your new software program meets your specific layout, reporting and accounting needs.

We train in two hour increments.  Trying to absorb more than two hours worth of material is a waste of time in our opinion. Here is what we want to cover on our first training visit.

QuickBooks for Beginners:

If you are looking to train new staff or yourself on how to use your QuickBooks in a minimal capacity then this session is perfect for you. You will learn how to setup and maintain your chart of accounts as well as how to create an invoice, receive a payment and make a deposit. We can show you how to setup a bill pay system for tracking when payment is due on all of your bills or simply show you how to create a check in QuickBooks as well as how to enter transactions via a general ledger. In this session you are basically learning how to navigate around your chart of accounts and you are learning the different ways that one can go about entering in their transaction's data. If you have credit cards we can show you how to enter liability type payments correctly as well as how to enter a mortgage type of payment correctly using a split in QuickBooks.

Advanced training available onsite by topic. Two hour minimum per session. Pick three to four topics per session.

Available topics:

• Customer under- and over-payments, statement charges, classifying transactions, and multiple A/R accounts
• Customer deposits, billing for expenses, markups, writing off bad debts, complex sales tax situations, and clearing accounts
• Sales orders/backorders, transferring customer credits, price levels, and retail sales
• Advanced Purchases
• Vendor deposits, pre-paid expenses, and purchasing and selling fixed assets
• Entering beginning balances, tracking loans, owner and employee purchases, and many more!
• Lines of credit, 1099's, and vendor refunds
• Choosing items vs. expenses
• Inventory limitations, group items vs. assemblies, units of measure
• Fixing errors in all areas of QuickBooks
• Importing and exporting reports
• Expand your reporting capabilities
• Budgets and forecasts, cash flow projection tool
• Correcting the setup of payroll items
• Using payroll effectively for job costing
• Employee loans
• Workers compensation
• Net to Gross paycheck calculations
• Closing the books
• Getting information to and from your accountant